Data Safety Instructions

Data protection can lower the risk of cyber-attacks, which can negatively impact your company and your reputation. It is important to know and follow the most effective methods for safeguarding sensitive information. A breach of your private information can result in lawsuits and fines that could have long-term implications for you or your company.

Password protect all devices and files – This simple step can deter hackers from accessing your information. Create passwords that are complex, combining letters, numbers and symbols. Change default passwords provided by vendors to more secure ones as soon as you are able to. Use up-to-date anti-virus software and periodically conduct a thorough security scan of your computer and servers.

Don’t send confidential or personal identifiable information via email. This includes Social Security numbers, bank account information passwords, passwords etc. Email is not secure and may be accessed by unfriendly parties.

Make sure your data and network are secure – Make sure your laptops, computers and portable storage devices are protected by using strong encryption when transferring data to third parties as well as to safeguard the information stored on these devices. It’s also important to have a strategy for responding to cyber attacks that includes who to notify and how to respond (e.g., employees and customers, credit bureaus, etc.).).

Ensure you have a backup of all your data – Keep offline copies of your most important data in different locations from the ones where your primary copies are kept. This can stop attackers from getting access to your primary copies or deleting them.