Data Room Software – Key Features to Look For in a Data Room


In a due diligence process it is crucial to ensure that every person who needs to view confidential documents has access. This is done by using data room software that permits all parties to examine a large number of files quickly and easily.

The most reliable online datarooms provide several key features to improve efficiency and ensure compliance during the review of data and data storage process. This includes drag-and-drop uploads, bulk file uploads and tagging to help organize the files and manage the process, a logo that can be customized as well as granular permissions and audit reports detailing who did what and how.

Another thing to look for is the possibility to personalize the look of your data room’s appearance using logos and colors. This can increase brand awareness and improve security. Other security features that are important include remote app wipe as well as a proprietary protection against ransomware.

A reputable company will be able to provide you with a 24/7 customer support in multi-lingual languages and dedicated customer service managers to assist with rapid project startup and ensure you are following the best practices. They should also supply you with training materials and an evaluation version of the product before committing to.

You can also increase efficiency by choosing an VDR that comes with scrolling capabilities. This allows users to move to the next folder within a folder while viewing a document. This will help you save a lot of valuable time when reviewing hundreds pages of documents. The best providers also include a Q&A page where you can ask questions and they will be routed to experts.