Board Meeting Requirements

Most of the time, the management of a business is delegated to a committee of directors. This is usually defined in your article of association. Even if certain day-today decisions are delegated different departments, it is essential that your board is connected and informed by having regular board meetings.

When you host your meeting, you need to ensure that your members have adequate time to prepare. This can be done by sending the agenda and any other relevant reports in advance. You should provide at least a week’s advance notice to give enough time to everyone to attend.

The first item on the agenda should be matters to be resolved. This includes all issues that require a vote, but should also include discussions and any pending or unfinished business from previous meetings.

The performance of the organization is also a significant topic. This includes reviewing any significant achievements or milestones and identifying areas of improvement and determining future strategies.

A crucial point to remember is that discussions should be focused and productive. Distractions over new topics could take up time and divert you from the primary goals of the meeting. Board members should respect one another’s opinions, and not interrupt anyone except if they have a concern or question to raise. It is also good etiquette for mobile phones to be silenced and only to be used in an emergency. This will allow everyone to remain alert and focused.