How to Prepare for a Board Meeting

A board meeting is an essential element of the decision making process for companies. Members discuss operational documents to increase productivity. They also make decisions that influence the future of the company. While a CEO is typically given the responsibilities of managing the company, it’s the job of the board to stay up-to-date on all aspects of the business and make the best decisions possible.

The agenda for the board meeting is usually distributed to the members prior to the meeting so that they can prepare and review it prior to the actual meeting. This allows members to concentrate on what is most important and avoid distractions.

Before getting to the new items on the agenda, it’s important to review and then approve the minutes of the previous meeting. This will let the board know what was discussed and approved during the previous meeting, and proceed with the remainder of the meeting with absolute confidence.

Once the old business is taken care of The chair will announce any new items which require discussion or a vote. This includes any motions the board is required to consider for the company. For instance, a change to the articles of incorporation or authorizing specific transactions. These will likely need to be voted upon and then recorded in the minutes.

During the discussion part of the meeting it is important to concentrate on the issue at hand and be respectful of all opinions that are expressed. It’s crucial to avoid distractions such as why not find out more checking email on the phone, checking email or checking on ongoing tasks.